Courses are considered in-residence when they are taken at ADA University, or through ADA University Abroad, or are coordinated by ADA University academic units in any instructional modality.
Courses considered not in-residence include those transferred into ADA University, those taken through a Permit to Study at Another Institution.
Some ADA University courses and programs are offered at physical sites other than the ADA University campus and are considered in-residence courses.
With some exceptions, students receive in-residence credit for such courses.
Study at Another Institution
Grades for courses taken during a Permit to Study at Another Institution are recorded on the ADA University transcript but are not computed in the cumulative GPA. If the grade received is below 2.0 for undergraduate students and 2.75 for graduate students, such courses will not count in the total number of credits needed for graduation. However, students must meet GPA requirements for individual courses taken at other institutions as required for electives or major or minor courses. Students must satisfy any additional requirements provided on the Permit to Study Form.
Students who are issued a Permit to Study during a fall or spring semester will be placed on Temporary Leave. When a student’s transcript is received directly from the other institution by the University Registrar for the Permit to Study, the Temporary Leave will be removed from the record.
Permit to Study at Another Azerbaijani Institution
Students in good academic standing who wish to take courses that would not be considered inresidence courses must receive prior approval by their academic unit through a Permit to Study at another accredited institution. Permit to Study will only be authorized for study at accredited institutions.
Prior to seeking a permit to study, all courses must be reviewed, articulated, and approved by the Associate Dean of academic unit or designee for transfer to ADA University and recorded by the Registrar.
Students who want to apply a course to their major must receive prior approval from their academic unit or equivalent.
Students may transfer up to a total of 12 credits during this course of approved study at another Azerbaijani Institution. These credits and courses will be shown as coming from another named institution of higher education on the student transcript.
Grades for courses taken during a Permit to Study at another Azerbaijani institution are recorded on the ADA University transcript but are not computed in the GPA, though they will count in the total number of credits needed for graduation.
Permit to Study at an International Institution
Students in good academic standing who wish to study abroad at a foreign University in partnership with ADA University must receive prior approval from their academic unit.
Undergraduate students must complete the first 60 credits in residence at ADA University. Also, students must be in-residence at ADA University during their final semester. Permit to Study Abroad may not be issued during these periods of undergraduate student’s tenure at ADA University.
Full-time graduate students must complete the first 42 credits in residence at ADA University. Also, students must be in-residence at ADA University during their final semester. Permit to Study Abroad may not be issued during these periods of the graduate student’s tenure at ADA University.
The number of credits approved for transfer from an international institution requires advanced approval from the academic unit.
- Undergraduate students will be allowed to transfer up to 30 credits.
- Graduate students will be allowed to transfer up to 18 credits from study abroad.
Grades for courses taken during a Permit to Study Abroad are recorded on the ADA University transcript but are not computed in the cumulative GPA, though they will count in the total number of credits needed for graduation. These credits and courses will be shown as coming from another named institution of higher education on the student transcript.
Completed permit applications must be submitted before the end of the semester prior to the anticipated study abroad program.
Transfer Credits for Undergraduate Students
Undergraduate students may request to transfer credit for courses taken at another accredited institution prior to their admission to ADA University. The total number of credits transferred for a single degree program may be no greater than 30 credits and is limited by residency requirements. In no case may graduate credit be given for coursework designated as solely undergraduate by the institution where the coursework was completed.
Proposed transfer courses must have been completed with a grade of B (3.00) or better and must have been completed no more than 3 years prior to the beginning of the semester for which the student is seeking admission to ADA University. With approval, courses taken at ADA University ADA University 2017 Catalogue September 11, 2017 18 toward a graduate degree earned before admission to a subsequent graduate program at ADA University may be shared.
Transfer credits must be approved by a student's Associate Dean or designee prior to that student’s admission to ADA University to be subsequently included in the student's Program of Study. Students must give the Associate Dean or designee an official transcript from the institution at which the proposed course(s) was completed as well as a syllabus for each course requested for transfer.
The academic unit must inform the Office of University of Registrar which courses will be transferred during the student's first semester of study. Transfer credit will appear on the student's transcript, but grades from approved transferred courses at other institutions will not be counted in the student's ADA University cumulative GPA.
Cumulative Grade Point Average
Computation of the cumulative grade point average includes only those in-residence courses taken for conventional grades (A, A-, B+, B, B-, C+, C, C-, D+, D, F, or FX).
The following courses are not included in the grade point average: courses taken on a pass/fail basis, courses numbered below the 1000 level, and courses with an Incomplete grade.
Credits accepted upon transfer from other institutions are included in the total number of credit hours applicable to degree requirements, grades earned in such courses are recorded on the permanent record at ADA University, but are not used in computing the average needed for graduation.
GPAs will not be rounded for purposes of evaluating academic progress toward degree completion of academic standing (e.g., a cumulative or semester GPA of 1.99 will not be rounded to 2.00).