Evaluation of Academic Performance

Judgment regarding standards of evaluation for a student’s academic performance is a faculty responsibility. Students should consult the policy on Student Academic Grievances for any matters of concern.
 
Class Attendance

Individual instructors may have different attendance requirements; it is the student’s responsibility to check each course syllabus to determine policy and to speak to instructors regarding absences. Absences may adversely affect a student’s grade. Students are required to make-up all work missed because of absence by the end of the term. If the student cannot complete the work by the end of the term, he/she may receive an Incomplete grade only at the instructor’s discretion.

Students who miss more than twenty five percent (25%) of classes will be awarded FX as a grade.

EAPP Class Attendance

EAPP class attendance policy excuses from two to four student absences per 7.5–week session.

Number of classes per level Number of excused absences
32 2
52 4
64 4
104 8
 
Ten percent (10%) of the total course grade will depend upon physical attendance in class. For each additional absence, a student will lose 2.5 percent of his/her overall grade. In other words, four (4) absences extra to the excused absences will exhaust all 10 percent allocated for attendance.

Tardiness: EAPP students are responsible for arriving in class on time. Albeit the instructor may allow said student into the class, late arrival by 5 minutes or more is considered as a complete absence.

Final Exam Policy

  • Students are expected to take final exams at the times scheduled by the Office of the Registrar.
  • Students with two exams scheduled for the same time, and students with three or more final exams on a given day should submit a request to reschedule an exam to the Dean’s office of their academic unit.
  • This request must be submitted via email no later than November 30 in the Fall semester and April 30 in the Spring semester.
  •  Provided an exam can be rescheduled, the exam from the class with the lowest enrollment will be rescheduled. 
  • All rescheduled exams must occur during the final exam period.
  • Unexcused absences at final exams may result in a failure for the course or similar substantial penalty.Students must follow any additional policies or procedures for final exams set by individual academic units.
  • Students must follow any additional policies or procedures for final exams set by individual academic units.

Students are entitled to receive their final grades 72 hours after the completion of the exam. 

Repetition of Courses

Repeating courses can have academic and financial implications for the student.

  • Graduate students must repeat courses with a grade of “C-“ and below.
  • Undergraduate students must repeat major core courses with a grade below “C-“.
  •  EAPP students must repeat a level with an overall grade below “C“.

Students must contact their Academic Advisor as well as the Office of Student Accounts for additional information and assistance before deciding to repeat a course.

Students have a maximum number of attempts to pass the same course.

  •  Undergraduate students have three (3) attempts to pass the same course. Withdrawal from a course counts as an attempt.
  •  Graduate students have two (2) attempts to pass the same course. Withdrawal from a course counts as an attempt.

EAPP students have two (2) attempts to pass the same level. EAPP students are not eligible for a
withdrawal.

Students are responsible for determining any academic or financial implications for repeating
courses. In the context of this policy, passing a course includes meeting any stipulations needed to
satisfy a University or major requirement.

Grades for each attempt are recorded on transcript, but only the highest grade and the credit
associated with that grade will count toward the major GPA requirements.


Grading System

Grades Calculated in Grade Point Average

GRADE GRADE POINTS GRADE SCALE PERCENTAGE GRADE NAME
A 4.00 94-100 Excellent
A - 3.67 90-93
B + 3.33 87-89 Good
B 3.00 83-86
B- 2.67 80-82
C+ 2.33 77-79 Satisfactory
C- 2.00 73-76
C 1.67 70-72
D+ 1.33 67-69 Poor
D 1.00 60-66
F 0.00 00-59 Fail - Academic
FX 0.00 00 Fail - Administrative
 
 
Academic Fail: Academic Fail indicates the student’s continuous enrollment in the course did not satisfy the Instructor’s summative requirements for passing the course.

Administrative Fail: The instructor assigns Administrative Fail in lieu of a grade of F when a student never attended or ceased attending the class or demonstrated a behavior making it impossible for the instructor to teach a course, hence, rendering an assessment of academic performance impossible. Instructors will be asked to provide the last date of attendance.

No grade of “C-“ and below is accepted in graduate programs.

No grade below “C-“ is accepted in a major core course in undergraduate programs.

Additional Posting Symbols for Grades in Courses

N – No grade or invalid grade submitted. It is assigned by the academic unit or appropriate administrative officer when an expected final grade has not been received before the grade posting deadline. The academic unit and the registrar are expected to secure an appropriate
final grade within one semester.

Grades Not Calculated in Grade Point Average

I – Incomplete

O – Audit (no credit) P = Pass

W – Withdrawal from course (assigned when a student, under regulations governing changes in registration, withdraws, or is administratively withdrawn from a course after the final date for adding a course)

ZO – Administrative Withdrawal from audit ZX = Administrative Fail in Pass/Fail Course FZ =
Academic Fail in Pass/Fail Course

Pass/Fail Grades

A grade of Pass indicates performance at a certain level:
• Undergraduate students: no less than letter grade “C-“ on a conventional grading scale.
• Graduate students: no less than letter grade C on a conventional grading scale.

Pass/Fail grades are not calculated in the GPA.

Students may select a set number of courses with Pass/Fail grade.
• Undergraduate students: no more than two Pass/Fail courses during their studies.
• Graduate students: no more than one Pass/Fail course during their studies.

In any given semester, students may select only one pass/fail course.

The Internship with career development skills and Master’s Thesis should only be taken Pass/Fail
and is not included in the rules above.

Incomplete Grades

At their discretion and before the end of the semester, professors may give an Incomplete status for a grade when a student, who could otherwise pass a course, is prevented from completing it during the semester due to extenuating circumstances.

The instructor must provide in writing to the student the conditions for satisfying the Incomplete and must enter those same conditions when posting the grades for the course. Those conditions must include what work needs to be completed when the work must be
completed, and what the course grade will be if the student fails to complete that work, which, at the latest, must be before
the end of the following semester absent an agreement to the contrary. Students are responsible for verifying that the conditions were entered correctly.

Instructors will submit the grade of “I” and the conditions for completion to the Office of the Registrar when submitting all other final grades for the course.

If students do not meet the conditions or if they are separated from the University, the Office of the Registrar will assign the default grade of F automatically.

Students on academic probation may not receive an Incomplete.

Multiple outstanding Incomplete grades may affect the ability of a student to maintain Good Academic Standing.

Students may not retroactively withdraw from any course where an Incomplete grade has been recorded.

An Incomplete may not stand as a permanent grade and must be resolved no later than the end of the next semester. In addition, students will not be allowed to graduate while an Incomplete grade remains unresolved. Graduation may be delayed to the next graduation date in this case.

Grades for Thesis

Thesis credits are graded as Pass or Fail. With grades of either P or F, students receive credit for thesis, but the grades earned are not used in computing the GPA.

At their discretion and before the end of the semester, professors may give an Incomplete status for a grade when a student, who could otherwise pass a course, is prevented from completing it during the semester due to extenuating circumstances.

An Incomplete may not stand as a permanent grade and must be resolved no later than the end of the next semester. In addition, students will not be allowed to graduate while an Incomplete grade remains unresolved. Graduation may be delayed to the next graduation date in this case.

In case a student fails Thesis, he/she will not be able to graduate.

Latin Honors

To be eligible for Latin Honors at graduation, undergraduate students must complete at least half of the required credit hours needed for a degree at ADA University (120 of the 240 earned credits) in residence and must achieve the requisite cumulative GPA as indicated below.

Cum Laude 3.50-3.74
Magna Cum Laude 3.75-3.89
Summa Cum Laude 3.90 or higher

Latin Honors are calculated and recorded on the transcript by the Office of the Registrar upon graduation.

Student Academic Grievances

In cases of complaint or disagreement over academic matters not resolved by consultation among the parties, the University provides the student the right to initiate a grievance procedure, as described in the Student Academic Grievance Policy, attached herewith.