EN
Position summary
Assistant, under the general direction of the Dean, provides administrative support to the Dean in a wide variety of areas including: scheduling, correspondence, maintenance of the Dean’s calendar and problem solving for the day-to-day operations of the Dean’s Office.
Responsibilities
- Handle all the administrative tasks in the office, which includes correspondence, distribution, conference/interview set up, scheduling of meetings, etc.;
- Manage assigned projects, send necessary information and reminders;
- Help to organize various events and meetings related to the school including:
- Arranging room and other necessary logistics for meetings and social events organized by the school;
- Creating agendas, taking notes when asked and producing meeting minutes;
- Manage arrangements relating to Adjunct and Full-time faculty recruitment presided by the Dean including:
- Developing and maintaining database of the details of faculty offers;
- Organizing interviews with candidates and Selection Committees;
- Preparing Job Offer letters and cooperating with other relevant departments for completing recruitment process.
Implement administrative tasks before every semester including:
- Arranging meetings with program directors to prepare course offerings;
- Ordering course materials including books with the consultation of the faculty;
- Maintain file cabinets and ensure up to date record keeping;
- Complete different departmental forms (purchase request form, equipment utilization sheet);
- Coordinate both received and delivered official letters related to the school including recommendation letters for students.
- Other duties assigned by the Dean.
Qualifications
- Bachelor's Degree is required;
- Minimum 1-2 years administrative assistant experience or equivalent;
- Detail oriented as well as highly motivated, willing to take ownership of certain assigned tasks and complete them under tight deadlines;
- High level of proficiency with Microsoft Office Suite, including Excel, Word, PowerPoint and Outlook, is essential;
- Excellent written and verbal communication skills;
- Excellent knowledge of English, Azerbaijani languages;
- Good interpersonal skills with the ability to build partnerships andto work with all levels of employees and management;
- Ability to maintain a high level of confidentiality;
- Flexibility, agility, empathy, diligence, precision and organized thinking are expected personal qualities.
Please follow the link to apply for this position: https://www.ada.edu.az/apply-to-job
The deadline for application is July 9, 2025.
Only shortlisted candidates will be contacted for further recruitment process.
